Item

An item is a single record of data registered to a model. You register items per model on the Content screen and enter values along the fields defined in the model’s schema. An item holds a status such as draft or published.

Status and publish status

An item’s status is determined by whether it is published and what stage its latest change is in. An item that has not yet been published is shown as “DRAFT” or “REVIEW”; a published item is shown as “Published”; and once changes are made after publishing, it becomes “Published & DRAFT” or “Published & REVIEW”.

Status	Meaning
DRAFT	Not yet published; in a draft state
REVIEW	Not yet published; a review has been requested
Published	In a published state
Published & DRAFT	Published, with unpublished draft changes on top
Published & REVIEW	Published, with changes submitted for review

Status after unpublishing

When you unpublish a published item, “Published” is removed from its status. An item included in a request that is waiting for review becomes “REVIEW”, and an item that is not included in one becomes “DRAFT”.

Items recorded automatically

In addition to field values and status, an item records the following automatically, and they are shown in the list.

• Created at
• Created by
• Updated at
• Updated by

Version history

An item is recorded as a version each time you edit and save it. Each version records the status and the time at that point, along with the creator or the updater. You can review the content of past versions. Restoring puts that version’s values into the form you are editing, and a new version is recorded when you save. Restoring leaves the original version unchanged.

Restoring replaces only the field values. Metadata values stay as they are. A version identical to the current content cannot be saved even after restoring it.

Version history is shown for an item that has one or more versions.